Reports & Outcomes

CoWorkr provides the tools to collect and analyze WorkPlace data. CoWorkr partners with strategists and experts in CRE to help clients derive outcomes from the WorkPlace Data. Outcomes are typically based on the anticipated WorkPlace change such as those associated with a post-occupancy or pre-occupancy move. Example conclusions may be as follows:

+ WORK STYLES, WORKER:SEAT RATIOS, & DEDICATED:FREE ADDRESS RATIOS

+ MEETING & CONFERENCE ROOM SIZING

+ IDENTIFY & ELIMINATE REOCCURRING VACANCIES

+ INTRODUCE ABW OR FREE ADDRESS POLICIES

+ UPDATE FURNISHINGS

+ EXPAND/REDUCE PORTFOLIO

+ DEPARTMENT OR TEAM MOVES

 

EXAMPLE DATA

 

The typical workplace has been changing for decades but most rapidly in the last 10 years. Workplace demographics and flexible work practices are evolving toward a choice in the work environment — allowing workplaces to become more agile. CRE is a companies second largest expense to the workforce, and workstations cost companies $5-18k/desk/year. As a result, companies are looking for ways to maximize workplace efficiency while improving worker productivity.  

IN A TRADITIONAL WORKPLACE THERE IS A 1:1 RATIO OF WORKERS TO SEATS. WITH A HOTELING/DESK SHARING STRATEGY THERE IS AT LEAST AN “X”- TO-1 RATIO OF ASSOCIATES TO WORKSPACES WHEREIN THE HIGHER THE VALUE OF “X”, THE MORE EFFECTIVE THE WORKSPACE PROGRAM WILL BE WITH THE PROSPECT OF YIELD- ING BETTER WORKSPACE PERFORMANCE. WITH NO LOSS IN ASSOCIATE PRODUCTIVITY, IT STANDS TO REASON THAT A 2:1 ASSOCIATE TO WORKPLACE RATIO IS TWICE AS EFFICIENT AS A 1:1 RATIO.

The optimization of corporate real estate may lead to cost savings or improved work environments that accurately reflect worker preference and drive increased productivity. CoWorkr provides to tool to help companies measure workplace performance and identify hard numbers necessary to build a case. The following pages are financial assessments based on CoWorkr data:

 
 
 

EXAMPLE ONE

 

Financial Services Co.

ABW CALL CENTER

 

If the number of vacancies confirm the ability to add workers to each floor studied, then the client will not have to lease an extra floor in the building. This will result will be the value of recaptured CRE costs and new CRE expenses mitigated. 

 
 

 

Part 1: Department 1 Analysis

Summary:

  • (67 desks measured costing company $13k/ desk/ year)

  • 9 Vacancies @ Peak 90 min Occupancy Interval

  • 13% ultimate margin for increase

Outcome:

  • 8 workers can be added to section = $104,000 in recaptured CRE costs 

FLOOR PLATE AREA | DEPARTMENT 1 | FINANCIAL SERVICES

FLOOR PLATE AREA | DEPARTMENT 1 | FINANCIAL SERVICES

VACANCIES

% VACANCIES BASED ON 90MIN OCCUPANCY INTERVALS
 
 
 

 

Part 2: Total Floor Plate Analysis

SUMMARY:

  • (321 Desks Measured costing co $13k/ desk/ year)

  • 64 Vacancies @ Peak 90 min INTERVALS

  • 20% ultimate margin for increase

OUTCOME:

  • 64 workers can be added to section = $832k in recaptured CRE costs 

  • Across 4 floors = ~ $3.3M recaptured cost + cost of leasing a new floor 

FLOOR PLATE AREA | ALL DEPARTMENTS | FINANCIAL SERVICES

FLOOR PLATE AREA | ALL DEPARTMENTS | FINANCIAL SERVICES

VACANCIES

% VACANCIES BASED ON 90MIN OCCUPANCY INTERVALS
 

EXAMPLE 2

 

 Utilities Services Co. 

LARGE FLOOR PLATE OFFICE

 

Client believes their workplace activity is low enough that they can lease out half of the floor. They have requested a workplace analysis to prove that they do not have the daily attendance to justify the cost of the entire property. 

 
 

 
 

Part 1: Total Floor Plate Analysis

SUMMARY:

  • Avg. user ratio = 90: 315 or ~28% Peak occupancy: 44%

  • Peak event: June 1 @ 10 Am

  • Avg. # vacancies: 120 : 200

  • Avg. stay: 112 mIn. 

OUTCOMES :

  • Hotel desks have lowest utilization yet dedicated desks have very low utilization for business group - Peak never exceeds 50% utilization

  • Average work session is under 2 hours showing desks are not used all day

Dedicated Floor Plate Analysis | Utility Services

Dedicated Floor Plate Analysis | Utility Services


 

Part 2: Conference Analysis

SUMMARY:

  • Avg.user Ratio=3:16 or 18%

  • Peak Occupancy: 39%

  • Peak Day: Thursday @ 22% Avg. Stay DuratIon: 94 mIn 

OUTCOMES:

  • Low user ratio across all rooms

  • Few 100% seat peaks in any given room

  • Low number of uses each day in each room

  • Typical meeting is 3 workers for over 1.5 hours, means rooms are used for collaborative work and not for large meeting 

     


 

Part 3: Totals/Calculations

  •  315 seats are used less than 50% of time

  • desk costs company $7k/desk/year

  • recommendation is to sub-lease out half of floor to new tenant Floor could support a share ratio of 2:1

  • resulting savings will be at a minimum of $1.1m/year 

 
FLOOR PLATE HEAT MAP

FLOOR PLATE HEAT MAP