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Once a FloorPlan has been setup, it's common for an organization to later require changes. This may require removing or moving existing sensors, adding new sensors, or updating the floorplan background. 

Note: Making significant changes to your WorkPlace will create new data that isn't clearly associated with data collected prior. If there is a significant change in the sensors or floorplan, it is best to take note of this change for the purpose of splitting the final reporting into more than 1 date range. 

Note: Making changes to the sensors will not impact the data. For example, if you add a single sensor to a conference room that has already been collecting 7 other sensors' data for several months, the new sensor will not impact any of the data collected prior.

Here are some definitions to help you understand CoWorkr's system.

Sensor: A sensor is the physical device that is used to collect information

WorkPoint: A workpoint is the icon/location that our app creates to represent a sensor. 

A WorkPoint may have different sensors attached to it and the sensors may be exchanged as required.

 

2.7.0 Replacing the floor plan image

If the organization has made a significant change to the workplace, you may consider updating the floorplan image. 

  1. On your computer, using an image editor—preferably Adobe Photoshop or Illustrator, open  the existing FloorPlan image. (note the  size of the image)
  2. Open the new image and make sure the existing image matches the size, orientation, and general extents of objects as the new image
  3. Save the new image if any edits have occurred.
  4. On the WorkPlace's page, click the edit button (pencil icon) for the floorplan
  5. Drag your new image onto the existing floorplan image in the dialog box
  6. Click Save

Your FloorPlan image will now be updated

 

2.7.1 ADDING NEW SENSORS:

Adding new sensors to your floor plan is simple. Just follow the same steps as when first setting up the floor plan. 

  1. Make sure your sensors are on with a fresh battery 
  2. Make sure your App is open to the corresponding floorplan and the floorplan is Unlocked
  3. Press the notification button on the sensor
  4. Select the sensor from the Unassigned list on the left side of the floorplan view
  5. Drag the sensor onto the correct location on the floorplan

 

2.7.2 Move a workpoint to a new location

There are 2 ways to move a WorkPoint that lead to very different outcomes.

• 2.7.2.A. Move a workpoint to a new location, keeping its data, tags, & links

This process is to be used only when the physical attributes of the WorkPoint are not changing. For example, if a person moved their desk into a new configuration (its tags are the same but may be located in a slightly different place on the FloorPlan), you can simply move the WorkPoint to the new location.

  1. Unlock the FloorPlan
  2. Select and Drag the WorkPoint to its new location
  3. Lock the FloorPlan

This will not change anything in the data. If you rewind the floorplan to a date prior to the move, you'll see the WorkPoint shift to its previous location.  

 

• 2.7.2.B. Move a workpoint's sensor to a new location on the floorplan and create a new workpoint

Note: A Work Point is a location on the FloorPlan, a Sensor is the hardware device that is attached to this WorkPoint. A Sensor may be detached from a WorkPoint and used again elsewhere.

This process is to allow you to reuse a Sensor (hardware) on a new area of the FloorPlan. It will detach the Sensor's ID with the WorkPoint and place it back into the Unassigned list of the Hardware Drawer— allowing you to place it into a new location.

  1. Unlock your FloorPlan by clicking the red Lock button at the top of the floor plan
  2. Select the existing WorkPoint on the FloorPlan
  3. In the Selection Box, click the Recycle icon (3 triangulated arrows)
  4. Confirm the operation in the dialog box
  5. Expand the Unassigned List in the Hardware Drawer
  6. Press the notification button on the Sensor
  7. Select it from the Unassigned List and drag it onto the new location on the FloorPlan
  8. Proceed to add the proper Tags and Links
  9. Lock the FloorPlan

Data will stop loading to the existing WorkPoint unless a new Sensor is assigned to it. 

• 2.7.2.C. MOVE A WORKPOINT'S SENSOR TO A NEW FLOORPLAN

This process removes the WorkPoint from a FloorPlan and allows you to re-assign it to a new location on another floorplan while saving the data. 

  1. Unlock your FloorPlan by clicking the red Lock button at the top of the floor plan
  2. Expand the Hardware Assignments drawer on the left-hand side of the floor plan
  3. Select the existing WorkPoint on the FloorPlan
  4. In the Assigned List, click the Remove WorkPoint from Floor Plan button for the existing WorkPoint. 
  5. Click the Lock button on your Floor Plan
  6. Navigate to the other Floor Plan to re-assign
  7. Click the Lock button on the Floor Plan to edit
  8. Expand the Assignments drawer from the left-hand side of the Floor Plan
  9. Press the notification button on the sensor to highlight it in the unassigned list of the Assignments drawer. (note, if you do not have the sensor in hand, you'll need to make note of the sensor name to find it in the list)
  10. Drag the Sensor from the unassigned list to its location on the Floor Plan.
  11. Click the Lock button on the Floor Plan.

The re-located sensor will retain the data previously collected. It will not appear on the previous Floor Plan unless you go back in History using the History or Activity Map tool. You may need to update tags as it relates to the new WorkPoint.

Note: If you'd like to move a workpoint to a new floorplan but start with fresh data, use the steps above to move to a new location and create a new WorkPoint but assign it to a new Floor Plan.


2.7.3 REPLACING A SENSOR

This tool is to be used when you have a WorkPoint on the FloorPlan whose sensor (physical hardware) may have been lost or broken and needs to be replaced. When replacing a WorkPoint with another (new or existing) WorkPoint, the original WorkPoint's information —such as tags and links—will be remain. 

Note: The process is simple yet it can replace (and delete) data so we urge caution and follow the steps exactly as written. When completing this process please notify CoWorkr so they can oversee your work. 

• 2.7.3 A. Replacing a Sensor with a New Sensor

Note: You can use any WorkPoint to Replace an existing WorkPoint. In the steps below, we outline the scenario of placing a New WorkPoint on the FloorPlan to replace an existing Old WorkPoint, however if the WorkPoint is already on the Floor Plan, you can skip to 1.7.2 B. Replacing a Sensor with an Existing Sensor.

1. Unlock your Floor Plan by clicking the Red Lock at the top of the Floor Plan

2. Expand the Hardware Assignments drawer on the left hand side of the App

3. Select (click) the WorkPoint whose sensor you'd like to replace, this will open the info dialog box at the top of the screen, showing the name and information of the selected WorkPoint

4. Click the notification button on the new Sensor to highlight it in the unassigned list

5. From the unassigned list in the Assignments drawer, drag the new Sensor onto the WorkPoint info dialog box (that popped up in step 3)

6. A confirmation dialog box will pop-up, click Replace or Cancel

7. Click the Lock button to lock the floorplan if you are done making changes.

The old sensor will go back into the unassigned list for the project and will no longer load to this WorkPoint. It can be reassigned or used elsewhere as needed.

• 2.7.3 B. Replacing a Sensor with an Existing Sensor

In this example, we use replace a WorkPoint's sensor with the sensor from another WorkPoint that's already on the floorplan. This requires keeping or deleting the removed sensor's history.

2. Select Your New WorkPoint and Bookmark it by clicking the Bookmark WorkPoint button in the Selection Info box (top of the Floor Plan view)

4. Select the Old WorkPoint

5. From the Selection Box, Click and Drag the Bookmarked New WorkPoint (it should appear below the Old WorkPoint in the selection Info box) onto the Old WorkPoint that will remain shown as selected above. 

6. You will be prompted with a dialog boxing asking how to proceed.

Option 1: Not Replacing Data

If the check box is not checked, the Old WorkPoint will be removed and replaced but its historical data will remain associated with the WorkPoint up until today. From this point onwards, only the New WorkPoint will collect data.

Option 2: Replacing Data (checking the box)

If (and only if) a New WorkPoint has been collecting data before it was properly replaced another Old WorkPoint — For Example:  You set up a floorplan with New WorkPoints that were to replace other WorkPoints but you didn't use this tool and the New WorkPoint has since been collecting data, you may want to Replace Data.

The check box "Replace old sensor's overlapping data with current sensor's data" allows you to choose a historical date that will be used for overwriting the Old WorkPoint data with the New WorkPoint data. For example, if both Old and New sensors were online and collecting data during June & July, and if you were to use a date of July 1, all of the old WorkPoint's July data would be overwritten by the New WorkPoint data. The remainder of data from the Old WorkPoint, collected in June, would remain. 

From the point of replacement and on, only the New WorkPoint data will be collected and the Old WorkPoint will be removed from the Floorplan.

7. Click Replace and the Old WorkPoint will be removed and replaced with the New WorkPoint.

Note: It may take several seconds for the Old WorkPoint to remove itself. If data is being replaced, it may take up to 48 hours for this to be reflected in the Analytics.

 

Sensor Replacement Example

 This example shows a Sensor being Unlinked from WorkPoint using the Recycle button

This example shows a Sensor being Unlinked from WorkPoint using the Recycle button